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Job Overview
Role & responsibilities
- Work with the sales team and learning strategists to guide a proposal request from intake to delivery. Help determine project concepts and find innovative solutions. Keep the project on track and ensure that submissions are on time and compliant with client requirements. Tasks include:
- Helping develop the proposal concept by identifying, scoping, and clarifying requirements, opportunities, and needs.
- Examining RFP documents, existing client requests, and client profiles to determine to win themes.
- Obtaining necessary internal approval by reviewing documents with key stakeholders and project managers. Work with company legal teams to ensure all accompanying legal requirements are reviewed, accepted, and returned.
- Scheduling and coordinating strategy meetings with proposal teams. Keep meeting notes, track assigned tasks, and maintain project files.
- Establishing priorities and target dates for information gathering, writing, review, and approval. Coordinating requirements with contributors and contributing proposal status information to review meetings.
- Developing the proposal using the Google Workspace. Assemble information including project nature, objectives/outcomes/deliverables, implementation, methods, timetable, staffing, budget, standards of performance, and evaluation.
- Writing, revising, and editing drafts including executive summaries, solutions, conclusions, and organization credentials.
- Maintaining quality results by using templates and following proposal-writing standards including readability, consistency, and tone.
- Maintaining proposal support databases and archives.
- Improving ongoing results by evaluating and re-designing processes, approaches, coordination, and templates. Suggest and implement changes when needed.
- Updating job knowledge by participating in educational opportunities and maintaining personal networks.
- Accomplishing organizational goals by accepting ownership for new and different requests and exploring opportunities to add value to job accomplishments.
- Other duties as assigned.
Team Support Admin Duties and Responsibilities
- Scheduling and coordinating account strategy meetings with sales professionals and internal stakeholders. Keep meeting notes, track assigned tasks, and maintain project files.
- Establishing priorities and target dates for information gathering, approval, and implementation. Maintain a dashboard of assigned tasks and send reminders when appropriate.
- Maintaining relevant databases and archives.
- Helping create sales enablement material such as presentations, documents, slides, case studies, white papers, one-sheets, and more using Google Workspace.
Proposal Writer/G&S Team Support Admin Preferred Requirements and Qualifications
- High grammar proficiency
- Experience with word processing and visual media such as Google Workspace, Microsoft Suite, Powerpoint, and InDesign
- Ability to craft eye-catching documents with creative layouts, imagery, styles, font, and color treatments
- Ability to manage urgent deadlines and multiple requests
- Experience working in online collaboration tools such as Google Workspace, Basecamp, Clarizen, Asana, Hubspot, and other CRM and social media sites
- Creative energy and enthusiasm with a willingness to suggest improvements to processes and procedures
- Ability to manipulate images in graphics editors
- Experience with persuasive writing such as marketing, proposals, grants, etc.
- A degree in English or journalism is a plus, but not required
- Business experience in dealing with clients in a sales-related capacity
- Experience providing support for sales or marketing te
